• Estate administration & probate: open estates, prepare petitions/waivers, coordinate filings, track deadlines, communicate with executors/beneficiaries, assemble accounting packages.
• Estate planning: draft and revise Wills, POAs, HCPs, trusts, asset/beneficiary designation coordination, assemble signing packages and binders.
• Business/corporate (light): form LLCs/corporations, prepare basic organizational documents, track biennial filings.
• Real estate (about one closing/week): order/title updates, collect payoffs, assemble closing packages, coordinate with lenders/agents, and post-closing follow-through.
• Client communication & calendars: manage Outlook calendars, task lists, reminders, and correspondence; keep matters moving and clients informed.
• File & document management: scan/organize documents in Cabinet (training provided); maintain tidy digital files; version and share drafts for attorney review.

Billing & Timekeeping (20%)

• Enter attorney/paralegal time daily; generate prebills and monthly invoices.
• Coordinate with our outsourced billing partner during ramp-up; learn and take over QuickBooks time & billing once trained.
• Handle basic A/R follow-ups and payment posting in collaboration with the attorney.

Tools you’ll use:

• Microsoft Outlook (heavy calendaring/email) and  Word (document drafting & styles).
• QuickBooks (time & billing; will train if experienced in similar systems).
• Cabinet DMS for scanning/filing (easy to learn; training provided).
• Optional: digital dictation; we’re open to adopting tools that make your work faster.

What makes you a great fit

• Experience in a small law firm setting supporting estate matters (administration/probate and/or planning).
• Solid working knowledge of legal drafting and court/Surrogate’s procedures; comfortable juggling multiple matters with minimal hand-holding.
• Billing literacy: you understand time entries, prebills, invoice reviews, and A/R basics (or can learn quickly).
• Tech-steady: strong in Outlook/Word; organized digital filer; quick to pick up a new DMS or billing workflow.
• Professional, plain-spoken communicator with clients, courts, and counterparties; steady under deadlines.

Nice to have: real estate closing support; corporate formations; prior QuickBooks time/billing; comfort improving templates and checklists.
Schedule, flexibility & workplace

• Monday –  Friday 9a-5p 
• Work-from-home flexibility after training (especially in winter) for heads down drafting/billing.
• Free parking.
• Friendly, casual office where the expectation is simple: do solid work and keep matters moving. Some weeks are busier; some aren’t. Take breaks, then finish the job.

Compensation & benefits

• Starting at $25/hour (approximately $50,000–$55,000/year).
• 401(k) with 5% match.
• PTO/vacation is flexible and practical; sick-day approach is common-sense.
• No employer medical plan.