Kwest Project Manager Position Description

Position: Project Manager

Report to: Senior Project Manager

Job Description Overview

The Project Manager is responsible for estimating and providing project management of multiple and concurrent projects in the Energy business sector. The Project Manager will ensure their assigned projects are successful for all involved parties and are profitable for Kwest Group. They will ensure their assigned projects are managed in a method that maximizes safety, quality, and customer service.

Responsibilities

• Assisting in the preparation of bids by working with senior project manager regarding constructability issues.
• Prepare quantity take-offs for proposals.
• Solicit material and subcontractor pricing for resources required for project bids.
• Work with Senior Project Manager, Field Operations, and the Equipment Department to arrange and manage company resources on all projects.
• Represent company in a professional manner to public/clients at pre-bid meetings and project meetings.
• When needed, work at project sites to direct/assist Superintendents/Foremen.
• Provide servant leadership to all customers internal and external to foster growth of relationships and trust.
• Prepare estimates.
  • Review and understand all plans, specifications, addenda, and other bid documents.
  • Perform accurate quantity take-off under direction of Director of Preconstruction.
  • Serve as technical/constructability expert during proposal process.
  • Proficient in HCSS Heavy Bid
  • Procure subcontract and material quotes. Review all subcontractors and suppliers quotes to ensure they meet specifications, and that Kwest Group has included the full scope of work in the bid.
  • Prepare a summary of additional project requirements (i.e.: on-site safety representative, drug testing, testing laboratory services, submittals requiring P.E. stamp, waste/borrow agreements, sales tax, special insurance requirements, etc.). Review with the senior level Project Manager or Estimator prior to bid submission.
  • Assist senior level Project Manager or Estimator in pricing & final submission of bid documents. Final bid markup must be approved by Senior Management.
  • Schedule and complete all duties with minimal direct supervision.
  • Represent company in a professional manner in all instances.
• Prepare, manage, and file all contract documents from award to project close-out.
  • Upon award, transfer HCSS Heavy Bid cost & cost codes to Heavy Job and Dexter Chaney. Prepare all contract documents listed above (in conjunction with the Project Accountant) for review with the senior level Project Manager.
  • Schedule an in-house pre-job meeting to review the scope of the project. Minimum attendees should include the Director of Operations, Equipment Manager, General Superintendent, Foreman, Project Accountant, and EHS Personnel. Distribute documents to attendees (i.e.: plans, specifications, standard drawings, supplemental specifications, field book, schedule, shop drawings, SWPPP) via Procore and paper copies when necessary.
  • Schedule a pre-job meeting with the senior level Project Manager. Prepare all documents (i.e.: schedule, material source letter, subcontractor letter, haul route request letter, others) and attend the meeting.
  • During the life of the project, maintain original plans & specifications, all revisions to plans & specifications, and distribute revisions to suppliers and subcontractors affected by revisions. Prepare letters, estimates, schedule updates and other necessary documents for review with the senior level Project Manager. Assist the Project Foremen, subcontractors and suppliers as needed.
  • Make weekly site visits (minimum) or as needed. Prepare for, attend, and represent Kwest Group at all project meetings with the senior level Project Manager.
  • Collect all accounts receivable (AR) and process all accounts payable (AP) accurately and in a timely manner. Review the AR report for your projects monthly with the senior level Project Manager/Accounting Department Representative.
  • Upon completion of the project, complete the project closeout (i.e.: receipt of final payment, final payment of all subcontractors & suppliers, final releases from all Borrow/Waste/Rental agreements, final project file).
• Review and update all cost reports
  • Review all HCSS Heavy Job timecards for accuracy and correct in conjunction with the Foremen prior to entry each week. Review all cost report output weekly and correct prior to the following weeks report.
  • Review cost reports with the Foreman weekly. Identify items that need corrective field action by the Foreman.
  • Review & Accurately report HCSS Heavy Job Daily Cost to Foreman, Superintendent and General Superintendent.
• Prepare Monthly ECAC Report
  • Prepare monthly ECAC reports. Review reports with the Accounting Department Representative prior to the monthly financial meeting. Reports are to be 100% accurate & timely.
• Perform all duties consistent with the Company Mission Statement and the Kwest Group philosophy.
• Maintain a positive attitude and good working relationships with customers, employees, and the public.
• Travel to Kwest Group office locations as needed to attend periodic staff meetings and to allow collaboration with peers. Travel to various geographic regions to assist in the management of Kwest Group projects.
  • Position to be based in Perrysburg, Ohio.
  • Periodic travel to Kwest Group regional offices will be required.
  • Overnight and some extended travel to perform estimating and project management assistance duties will be necessary.
  • Air travel will be required.

Requirements and Qualifications

• 5+ years of industry heavy civil/site work construction project management experience (Roadway, DOT, Highway, Concrete Structures, Excavation, Utilities, Asphalt Paving, Concrete, Design & Build Projects).
• Bachelor�s Degree in Construction Management or Civil Engineering or equivalent field experience in Civil Construction.
• Must be a self-starter with collaborative, entrepreneurial spirit, and willingness to think outside the box.
• Develop and maintain positive relationships with internal and external customers.
• Must be able to work flexible hours, including evenings and weekends as required.
• Train, educate and assist field representatives on the construction sites.
• Strong analytical thought process with sound judgement and attention to detail while maintaining the ability prioritize and expedite when necessary.
• Work approximately 50 � 55 hours a week.
• Must be able to work flexible hours, including evenings and weekends as required.

Authority

• To contact suppliers and subcontractors for quotes.
• To request accurate and timely reports from the General Superintendent, Foremen, suppliers, and subcontractors assigned to all projects.
• To act as the company representative to the Owner, subcontractors, and suppliers during the life of the project under the direction of the Director of Project Management.
• To schedule and assist in the management of subcontractors and suppliers.

Working Conditions & Physical Demands

• Frequently required to sit; talk or hear; and use hands to handle, or touch objects or controls. 
• Regularly required to stand and walk. On occasion the team member may be required to stoop, bend or reach above the shoulders.
• Travel from site to site will be required.
• Work environment will normally be an active construction site. Exposure to dust, noise, high heat, extreme cold, and rain should be expected.
• Team member must be physically able to perform repetitive motion and heavy lifting, as described below.
• Must be able to maintain effective audio and visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
• Must wear all employer-mandated personal protective equipment, including hard hat, safety glasses, ear plugs, safety vests, and safety-toed work boots. Other PPE may be required from time to time depending on special safety concerns. All PPE will be provided by the company at no cost to the employee, other than safety boots.
• Must be able to hear with or without the use of a hearing device and clearly see at least 30 feet with or without the use of corrective vision lens. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The team member must be able to differentiate and / or identify colors.
• Must be able work while wearing a respirator if necessary.
• Alternate standing and walking on uneven terrain surfaces, such as hillsides, muddy and icy soils, and other working surfaces. Safe negotiation of all types of surface conditions will always be required.
• Continual lifting of up to 50 lbs. for distances of 30 feet or more.
• Constant pushing and pulling of certain tools and materials will be required over a day�s work.
• Must have knowledge of occupational hazards in construction field and standard safety practices. Must be able to pass the 30 Hour OSHA testing and First Aid/CPR requirements before starting work.
• Must complete and meet requirements under the physical demands of this job description through a pre-employment physical examination.

About Kwest Group

At Kwest Group, we are driven by a clear mission: to lead the civil construction industry through an unwavering commitment to safety, quality, and customer service. As a 100% employee-owned company (ESOP), we empower our team members to take ownership of every project, fostering innovation and excellence from concept to completion. Central to our mission is a steadfast commitment to ensuring zero harm to every team member on every project. This commitment to zero harm is complemented by a comprehensive focus on total human health.

Founded in 2003, Kwest Group has grown from its roots in Port Clinton, Ohio, to become a trusted partner across the United States and the Caribbean. Our journey is defined by building strong, lasting relationships with our clients, grounded in mutual trust, integrity, and a deep understanding of their unique needs.

Core Values

Our core values�Safety, Quality, and Customer Service�are the pillars that support everything we do. These values guide our decisions, shape our culture, and ensure that every project meets the highest standards.

Core Focus

Our core focus is to enrich the lives of our team members by fostering strategic growth and profitability, ensuring a safe, thriving, and values-driven company. We believe that by investing in our people, we create a foundation for long-term success that benefits our clients, team members, and communities

Our Niche

Kwest Group excels in performing complex civil construction projects safely. Our expertise enables us to tackle the most demanding projects with confidence, delivering exceptional results that our clients can re

ly on.

Target Market

Our target market includes energy, industrial, public, federal, and rail clients across the United States, with particular emphasis on the Midwest, Appalachia, and Southeast regions. We remain open to engaging with like-minded partners from any location when the right opportunity arises. We seek clients who exhibit financial stability, align with our core values, foster collaborative relationships, and share a forward-thinking perspective.

Four Uniques

Kwest Group stands out in the industry with our four uniques:

• Safety Priority: Safety is ingrained in our culture and is our foremost commitment on every project.
• Agile Team: Our adaptable and responsive team is capable of quickly adjusting to the evolving needs of our clients and projects.
• Collaborative Construction Services: We foster strategic partnerships and interconnected relationships to deliver superior outcomes.
• Team Integrity Focus: Integrity guides our team�s actions, ensuring transparency, fairness, and accountability throughout our organization.

Our dedication to safety and excellence has been recognized industry wide. Kwest Group was honored as the Associated Builders and Contractors (ABC) 2024 Contractor of the Year and has received national safety recognition awards from prestigious organizations like ABC and the Associated General Contractors of America (AGC).

At Kwest Group, we are also dedicated to making a positive impact beyond our project sites. Our Environmental, Social, and Governance (ESG) initiatives reflect our commitment to responsible business practices, from reducing our carbon footprint to fostering a diverse and inclusive workplace.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the team member for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

EEO

Kwest Group maintains a non-discrimination policy for all team members and applicants in every facet of the company�s operations. In compliance with federal and state laws, Kwest Group recruits, hires, trains, and promotes all qualified team members, in all job titles, without unlawful discrimination based on race, color, creed, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, citizenship, national origin, disability, veteran status or genetic information.sr proj