Main Duties and Responsibilities

• Meet with service line heads and other business owners to clarify specific requirements of each project.
• Lead project planning sessions to set project goals and objectives, determine timelines, define tasks, and outline resources necessary to successfully complete the project.
• Monitor the progress of projects, including addressing issues that may arise and ensuring project deliverables are completed on time.
• Use an appropriate tracking tool to coordinate different elements of the project.
• Follow standard processes as defined by the Project Management Institute (PMI).
• Organize regular status and review meetings as necessary, including generating and distributing meeting minutes.
• Synthesise and analyze data to prepare accurate financial forecasts and reports 
• Gather resources, identify potential constraints based on activities and timeframes, and define solutions to manage any constraints 
• Design a risk management plan to minimize foreseeable disruptions to the project 
• Manage relevant budgets to ensure compliance with processes such as RFP generation and PO generation 
• Oversee all incoming and outgoing project documentation, including managing contracts 
• Manager a portfolio and resources to ensure stakeholder engagement through project  plans, schedules, project tracking, budget and resource allocation, Gantt charts, and workload analysis 
• Report regularly to management and relevant stakeholders on the progress of the project, challenges, resolutions, and alterations 
• Conduct project reviews, including creating detailed reports for executive staff and identifying areas for future improvement 

• Ensure all project deliverables, deadlines, and client expectations are met 
• Optimize and improve processes, identify growth opportunities, and initiate new projects 
• Policies and Procedures 
• Comply with all relevant policies and procedures  
• Complete all documents required by the firm policies and procedures  

Other  

• Undertake additional tasks and responsibilities as may be reasonably expected of the role and as necessary in order to achieve the objectives of the Shared Services team

Qualifications, Experience, Knowledge and Skills 

Qualifications

• Bachelor’s degree in project management, information systems, or a related technical field
• Project Management Professional (PMP) / PRINCE II certification is a plus 

Experience

• Minimum 5-6 years relevant work experience
• Experience in Microsoft Dynamics 365, Maconomy and/or other ERP systems will be advantageous.

Requirements

• Excellent written and verbal communication skills
• Demonstrated expertise in managing IT and business transformation projects through all phases of a project life cycle 
  Working knowledge of Microsoft operating systems and programs including Excel, PowerPoint, Word, and Outlook 
• Expertise with project management software (e.g. Microsoft Project) Advanced negotiation and conflict resolution skills 
• Highly organized with excellent attention to detail 
• Strong management, leadership, and interpersonal skills 
• Ability to present technical information clearly and concisely at a level appropriate to the target audience 
• Ability to solve problems by systematically analyzing issues, drawing logical conclusions, and recommending practical solutions  Demonstrated ability to prioritize and manage the workload of multiple projects 

Competencies: Knowledge and Skills 

Job Competencies 

•    Flexibility and creative thinking 
•    Demonstrated ability to effectively direct, coordinate, and follow up with team members to ensure timely completion of  project deliverables 
•     Ability to work effectively under pressure and time constraints in a fast-paced, rapidly evolving environment 
•     Proven ability to effectively collaborate with internal and external stakeholders

BDO Core Competencies 

• Relationships and Collaboration 
• Exceptional Client Service 
• Business Growth 
• Engaging people 
• Quality, Risk management and Operational transformation