Job Description

We’re looking for an organized, detail-oriented, and experienced Real Estate paralegal to play an important role on our Real Estate team. Are you not challenged in your current role as a real estate paralegal? Do you want more of a challenge? Do you want to be client-facing and want to make a difference?

We are looking for an In-House Listing/Transaction Coordinator who is the operational backbone of our high-performing real estate team. This role involves managing the administrative aspects of both the listing and real estate closing processes, maintaining communication with clients, agents, attorneys, and service providers, and ensuring every detail is executed flawlessly. If you’re interested in advancing your paralegal career with opportunities for growth and management, we want to hear from you.

Listing Management:

• Coordinate all pre-listing activities, including scheduling photography, staging, inspections, and contractors.
• Prepare and manage listing documents and disclosures.
• Enter and maintain property listings in MLS and other marketing platforms.
• Ensure marketing materials (flyers, brochures, online posts) are accurate and distributed on schedule.

Transaction Coordination:

• Manage all documentation from contract to close, ensuring deadlines are met.
• Open files and coordinate communication with attorneys, lenders, co-op agents, and clients.
• Track contingency deadlines (home inspection, appraisal, financing, etc.).
• Schedule and confirm walkthroughs, closings, and other key appointments.
• Maintain transaction checklists and ensure compliance with brokerage and state regulations.

Communication & Client Service:

• Serve as the main point of contact for clients during active listings and under-contract phases.
• Provide timely updates and ensure a smooth experience for buyers and sellers.
• Resolve issues proactively and escalate as needed to agents or leadership.
• 2+ years of real estate experience (administrative or coordinator roles preferred).
• Massachusetts real estate knowledge is highly desirable.
• Strong knowledge of MLS (MLSPIN), Dotloop, and CRM systems. Sisu experience is a plus. 
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication.
• Ability to prioritize and handle multiple deadlines.
• Friendly, professional demeanor with a client-first attitude.