Legal Operations Assistant (Paralegal and EA Support) – OptiNizer

Job Description

Key Responsibilities:

• Calendar Management: Schedule and coordinate meetings, court dates, and internal deadlines for 3 attorneys.

• Court Schedule Management: Monitoring court schedules and composing or updating case calendars

• Email & File Management. Triage and manage attorney inboxes, organizing thousands of emails, and maintaining inbox cleanliness.

• Legal Document Drafting: Prepare and format legal correspondence, memos, and other litigation documents as needed.

• Legal Support: Apply knowledge of federal labor law and litigation to assist attorneys in daily tasks.

• Communication: Use Microsoft Teams for all internal communication; WhatsApp for urgent coordination.

Tools & Software:

• Clio (Legal Practice Management Software)

• Microsoft Teams • WhatsApp (for quick communication)

Qualifications:

• Minimum 2–3 years of experience as a Legal Assistant, EA, or Paralegal (preferably in employment/labor law or litigation).

• Familiarity with Clio or similar legal practice management systems.

• Understanding of federal employment law and litigation processes is required.

• Excellent organizational, writing, and time management skills.

• Able to work independently with minimal supervision.

• Highly trustworthy with a strong understanding of confidentiality standards